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SPECIAL NOTICE
 
Special Notice (SN) DARPA-SN-14-01: Experimental Spaceplane (XS-1) Proposers’ Day
DATE: November 6, 2013
Registration Website: http://www.sa-meetings.com/XS1ProposersDay (Login: XS-1; Password: Arlington)
Email: DARPA-SN-14-01@darpa.mil

EXPERIMENTAL SPACEPLANE (XS-1) PROPOSERS’ DAY:
The Defense Advanced Research Projects Agency (DARPA) Tactical Technology Office (TTO) is sponsoring a Proposers’ Day to provide information to potential proposers on the objectives of the XS-1 program, in advance of a planned Phase I Broad Agency Announcement (BAA). The Proposers’ Day will be held on Wednesday, November 6, 2013 at the DARPA Conference Center, 675 North Randolph Street Arlington, VA 22203-2114, from 8:00 AM to 4:30 PM. All prior registrants will be contacted by email to confirm attendance. Advance registration is required for new registrants

PROGRAM OBJECTIVE AND DESCRIPTION:
The objective of the XS-1 program is to design, build, and demonstrate a reusable Mach 10 aircraft capable of carrying and deploying an upper stage that inserts 3,000– 5,000 lb. payloads into low earth orbit (LEO) at a target cost of less than $5M per launch (at a flight rate of more than 10 flights/year). Technologies derived from the XS-1 program will enable routine space launch capabilities with aircraft-like cost, operability and reliability. The long-term intent is for XS-1 technologies to be transitioned to support not only next-generation launch for Government and commercial customers, but also global reach hypersonic and space access aircraft. Key technical challenges that will be addressed by the XS-1 program include:

• A reusable first stage vehicle designed for aircraft-like operations

• Robust airframe composition leveraging state-of-the-art materials, manufacturing processes, and analysis capabilities

• Durable, low-maintenance thermal protection systems that provide protection from temperatures and heating rates ranging from orbital vacuum to atmospheric re-entry and hypersonic flight

• Reusable, long-life, high thrust-to-weight, and affordable propulsion systems

• Streamlined “clean pad” operations dramatically reducing infrastructure and manpower requirements while enabling flight from a wide range of locations

Additional goals for the XS-1 demonstration program are to:

• Fly ten times in ten days

• Fly to Mach 10 at least once

• Launch a representative payload to orbit at least once

It is anticipated that the program will be divided into three phases:

• Phase I: Initial Design and Risk Reduction

• Phase II: Final Design, Fabrication, and Integration Assembly and Test

• Phase III: Flight Test Campaign

The goals of this meeting are: 1) to familiarize participants with DARPA’s interest in XS-1, and 2) to promote discussion of synergistic capabilities among potential program participants. It is our desire to facilitate the formation of strong teams and business relationships in order to develop comprehensive, quality responses to any potential DARPA solicitation.

REGISTRATION INFORMATION:
The Proposers’ Day will be held on Wednesday, November 6, 2013 at the DARPA Conference Center, 675 North Randolph Street Arlington, VA 22203-2114, from 8:00 AM to 4:30 PM Eastern Time. Check-in begins at 7:15 AM. The morning session will include the introduction of the DARPA XS-1 program vision and philosophy, objectives and goals, and will cover acquisition and program schedules and contract vehicle details. After a no-host lunch, one or more invited presentations will address relevant technical considerations, and a brief question and answer session will be held. Time will be set aside for networking among attendees. A final schedule will be posted on the registration website prior to the event.

Proposers’ Day will include information that is ITAR restricted and therefore attendance is limited to individuals who are U.S. Citizens or U.S. Permanent Residents. All attendees will be required to present U.S. Government-issued photo identification upon entry to the event. Verification can be in the form of a copy of a U.S. Passport or one of the following documents accompanied by another form of U.S. Government-issued identification: Certified birth certificate issued by the city, county, or sate of birth; consular report of birth (of U.S. citizen) abroad or certification of birth; naturalization certificate; or certificate of citizenship. U.S. Permanent Residents eligible to receive export controlled information on behalf of U.S. entities are required to submit a DARPA Form 60 “Foreign National Visit Request” (available for download at the registration website). The completed DARPA Form 60 must be sent to DARPA-SN-14-01@darpa.mil no later than the registration close date. Due to space limitations of the conference facility, attendance will be constrained to the first 170 registrants with no more than 3 representatives per organization.. Please be aware that prior Proposers’ Day registrations exceeded the number of available seats. Depending on confirmations from prior registrants, space for new registrants may be limited.

If interested in attending Proposers’ Day, please visit the registration website at
http://www.sa-meetings.com/XS1ProposersDay (Login: XS-1; Password: Arlington). You will find information detailing the registration process, proof of citizenship or permanent residence requirements, and logistics of Proposers’ Day. There is no registration fee for attending this event.

PLEASE NOTE: REGISTRATION CLOSES ON Tuesday, November 1, 2013, at 12:00 PM EDT. Visit requests and other applicable documents should also be sent to DARPA by this time.

Attending organizations that are interested in displaying a poster board to present their products, discuss technology expertise and/or discuss teaming opportunities should request to do so in an email to DARPA-SN-14-01@darpa.mil. All requests must be received no later than the registration cutoff date. Due to space limitations at the conference facility, displays will be accepted on a first come, first serve basis. Additionally, attendees may hand out background materials of potential technology that may be applicable at the Proposer’s Day during the networking session at the end of the Government briefings.

Please note that propulsion offeror presentations will not be held. Propulsion system offerors are invited to discuss their products and technologies during the poster session.

All materials submitted for handout or display at the XS-1 Proposer’s Day must be unclassified and approved in advance by the organization that funded the research. It is the presenters’ responsibility to produce copies and to ensure that the material has been approved for public release by the organization that funded the research.

Additionally, an electronic copy of all material to be presented during the poster session must be provided to the DARPA Program Manager for review by November 1, 2013. The DARPA Program Manager will screen the proposed material for relevance and sensitive but unclassified information, and approve presentations in advance of the conference. There will be no exceptions to this requirement. DARPA will not sponsor any attendee information presented at Proposers’ Day on the Agency website.

The Government plans to entertain one-on-one discussions with potential proposers on the following days, November 7-8, 2013. These sessions will last up to 20 minutes. Prior registrants will be contacted by email for confirmation of attendance. New registrants interested in reserving a one-on-one discussion slot should indicate so in an email to DARPA-SN-14-01@darpa.mil; requests must be received no later than the registration cutoff date.

To maximize the pool of innovative proposal concepts, DARPA strongly encourages participation in these events and subsequent solicitations by non-traditional performers, including small businesses, academic and research institutions, and first-time government contractors. A list of registrant contact information will be made available to attendees following the Proposers’ Day to facilitate interchange among interested proposers.

Attendance at the XS-1 Proposers’ Day is voluntary and is not required to propose to subsequent BAAs (if any) on this topic. The Proposers’ Day does not constitute a formal solicitation for proposals or abstracts. This announcement is issued solely for information and program planning purposes and is not a Request for Information (RFI). Since this is not an RFI, no submissions against this notice will be accepted by the Government. DARPA will not provide reimbursement for costs incurred to participate in this Proposers’ Day.

The Program Manager for this effort is:
Jess Sponable
DARPA/TTO
DARPA-SN-14-01@darpa.mil